Privacy

Privacy notice

How we collect, use, and protect personal data on swiss-institutional.com, in accordance with the revised Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

Who is responsible for this website

This website (swiss-institutional.com) is operated by
Business Content Productions BCP 
Gotthardstrasse 38
8002 Zürich
Switzerland.

Full company details are set out in our Imprint.

For all data-protection matters, you can reach us at contact@swiss-institutional.com.

Scope of this notice

This notice describes how we collect and use personal data when you visit swiss-institutional.com, fill in a form, subscribe to our newsletter, register interest in an event, or otherwise interact with us through this website. It applies to data we process as the controller under the revised Swiss Federal Act on Data Protection (FADP, in force since 1 September 2023) and, where applicable, the EU General Data Protection Regulation (GDPR).

What data we collect

Data you provide

When you complete a form on this website — newsletter signup, event interest, application, contact, or otherwise — we receive the data you submit. Depending on the form, this may include your name, email address, company or institution, professional role, areas of interest, and any free-text notes you choose to share.

Data collected automatically

When you visit this website, our infrastructure providers automatically log technical information including your IP address, browser type and version, operating system, referring URL, pages visited, and timestamps. This information is used for security, troubleshooting, and aggregate traffic analysis.

Cookies and similar technologies

This website uses a small number of cookies and similar technologies. Strictly necessary cookies (for example, session and preference cookies) are set to make the site work. Analytics and marketing cookies, where used, are only set with your consent. You can change your cookie preferences at any time by adjusting your browser settings or by contacting us.

Why we process your data and on what legal basis

We process your personal data for the following purposes:

  • Newsletter delivery. If you subscribe to our newsletter, we use your contact data to send the newsletter and related editorial briefings. Legal basis: your consent (Art. 6(1)(a) GDPR; Art. 6(6) FADP). You can unsubscribe at any time using the link in every email.
  • Event registrations and applications. If you register interest in an event or apply for participation, we use your data to evaluate your application, communicate with you, and manage the event. Legal basis: pre-contractual measures and our legitimate interest in running the event (Art. 6(1)(b) and (f) GDPR).
  • Form responses and inquiries. When you write to us or submit a form, we process your data to respond. Legal basis: legitimate interest and, where applicable, pre-contractual measures.
  • Operation, security, and improvement of the website. Server logs and aggregate analytics. Legal basis: legitimate interest in providing a secure and functional website.
  • Editorial and partnership communications to existing contacts. Where we have an existing relationship and you have not objected, we may send occasional editorial or partnership-related messages. You can opt out of these communications at any time. Legal basis: legitimate interest, balanced against your right to object.

How we store and process data

Contact data, form submissions, and email communications collected through this website are processed and stored in HubSpot, our customer-relationship and marketing platform, on servers located in the European Union (Frankfurt, Germany). HubSpot acts as a data processor on our behalf under a written data-processing agreement.

HubSpot maintains recognised security certifications including ISO 27001 and SOC 2, and the data-processing arrangements comply with Swiss FADP and EU GDPR transfer requirements.

Sharing your data

We do not sell your personal data, and we do not share it with third parties for their own marketing purposes.

We rely on a limited number of service providers (processors) to operate this website, including HubSpot for CRM and marketing automation (EU servers), our hosting and email infrastructure providers, and — where you have consented — analytics providers. All processors operate under written data-processing agreements that bind them to the same standards we apply ourselves.

If we transfer data outside Switzerland or the European Economic Area, we ensure that appropriate safeguards are in place — typically the European Commission's Standard Contractual Clauses, complemented by the Swiss adequacy supplement where applicable.

How long we keep your data

We keep personal data only as long as necessary for the purposes for which it was collected, or as required by law:

  • Newsletter subscribers: for as long as your subscription is active. Once you unsubscribe, your data is removed from active marketing lists within 30 days.
  • Event registrations and applications: for the duration of the event and a reasonable follow-up period (typically up to 24 months after the event), then archived or deleted.
  • General contact and inquiries: typically up to 36 months after our last interaction.
  • Server logs: typically 90 days, longer only where required for security investigations.
  • Accounting records: as required by Swiss commercial and tax law (currently 10 years).

Your rights

Under Swiss FADP and, where applicable, EU GDPR, you have the right to:

  • request information about the personal data we hold about you;
  • request correction of inaccurate or incomplete data;
  • request deletion of your data, subject to applicable retention obligations;
  • object to processing based on legitimate interest;
  • withdraw consent for processing based on consent, at any time, without affecting the lawfulness of processing prior to withdrawal;
  • request a copy of your data in a structured, commonly used format (data portability);
  • lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC, edoeb.admin.ch) or, if you are based in the EU, with the supervisory authority in your country of residence.

To exercise any of these rights, please write to contact@swiss-institutional.com. We will respond within 30 days.

Newsletter and marketing emails

You can unsubscribe from our marketing emails at any time using the unsubscribe link at the bottom of every email, or by writing to contact@swiss-institutional.com. Unsubscribing from one type of communication does not affect transactional messages — for example, confirmations for events you have registered for.

Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include encryption in transit (TLS), access controls, regular security reviews of our processors, and staff training. We rely on platforms (HubSpot, our hosting provider) that maintain recognised security certifications including ISO 27001 and SOC 2.

Children

This website is intended for professional audiences and is not directed at children. We do not knowingly collect personal data from children under 16.

Changes to this notice

We may update this notice from time to time to reflect changes in our practices or legal requirements. The “last updated” date below indicates when the most recent revision took effect. For material changes, we will notify newsletter subscribers by email.

Contact

For any question or request related to your personal data:
Email: contact@swiss-institutional.com
Postal: Business Content Productions BCP GmbH, Gotthardstrasse 38, 8002 Zürich, Switzerland
General company details: Imprint

Last updated: 29 April 2026.